Attendee Information

Who should attend

These conferences encourage applications from undergraduate physics, engineering, and science majors. We specifically encourage applications from:

• Undergraduate students currently enrolled in a college/university in the U.S.
• Undergraduate students 18 and over
• Women and/or gender minorities
• Black/African American, Latino, and Indigenous students
• Community college students
• First-generation college students
• Undergraduate students who have not attended previously

Canadian applicants may apply to attend the conference site in Canada, and other applicants living outside the United States may attend the Gender Inclusive Community virtual events.

Students are expected to attend the entire conference as scheduled from Friday evening until Sunday afternoon. If you have special circumstances, please contact your conference site organizers directly.

All attendees must comply with the APS code of conduct and APS Gender Inclusive Community norms.

How to apply and register

You will need an APS account to apply to attend. If you don't already have an one, you can create a free APS account before applying.

If accepted, you will be assigned to a conference site to minimize travel and balance attendees. If you are not already an APS member, you will receive a complimentary student membership unless you opt-out.

• Create a free APS web account
• Apply to attend a conference

Registration fees

The registration fee is $45.

After applying to attend a conference, applicants will be accepted or declined. After you have been accepted, you will need to register to confirm your attendance. The registration fee helps to offset some conference costs, including lodging and meals.

If your academic department will pay the registration fee on your behalf, please have a faculty or staff member from your department contact the APS team before you register.

To request a fee waiver, please email the APS team for the waiver application.

Cancellations

The deadline to cancel registration and receive a refund is Friday, December 13, 2024.

Housing, travel, and funding assistance

Students will be assigned to a room that is shared with one or more students; each student will have their own bed. Participants may specify roommate preferences on the registration form; otherwise, roommates will be assigned by the organizing committee. If you have additional questions or concerns, please contact the conference site organizers directly.

Attendees are responsible for arranging their own travel. Your academic department may be able to provide assistance with travel costs. If your department cannot fund your travel, please contact your assigned conference site to discuss travel assistance.

We encourage you to reach out to your assigned conference site for more information about travel and lodging, including coordinating travel with other attendees.

Presenting at a conference

Students presenting a poster at a conference should contact their conference site location for guidelines and details.

The conferences have no dress code, and we encourage students to be comfortable, as well as prepared for possible weather conditions. Students who are presenting at the conference may wish to dress professionally.

An inclusive and welcoming environment

CU*iP supports women and gender minorities to advance their education and careers in physics, and we take special consideration to ensure our events are welcoming and accessible.

Dietary restrictions and accessibility needs

You can inform us of any dietary restrictions or accessibility needs during the registration process. If you have additional questions or concerns, please contact the conference site organizers directly.

Childcare

Attendees with questions about childcare should contact the conference site organizers directly.

Past attendees

Your input helps us improve the experience for attendees of upcoming events. Please take a moment to share your feedback with us.