Meeting Logistics

Prepare for APS and unit meetings by reviewing the instructions and logistics for presenters, session chairs, and attendees.

Present your research or chair an event at a scientific meeting

We've prepared guidelines and logistical details to help you give an effective presentation or run a successful scientific meeting session.

An oral presentation shares your research with a broad audience, including potential collaborators.

Presenting a poster allows you to communicate your research at a one-on-one level.

Giving a virtual presentation can be just as compelling and engaging as an in-person presentation.

The session chair guidelines ensure that chairs are prepared before and during the meeting to oversee a successful session.

Advice for speaking and presenting at a scientific meeting

Whether you're getting ready to submit an abstract and present your research or attend an APS meeting for the first time or just need a refresher, APS has tips, advice, and best practices to ensure you make the most of your meeting experience. Students in particular may find these tips helpful.

Your title and abstract are an opportunity for you to catch your audience's attention and give a good first impression of your research.

A student presenting a poster

Designing a compelling poster will engage your audience, accurately present your research, and prepare you for the meeting.

Follow the how-to's in presenting your research.

A great poster will attract audiences, but a practiced, well thought out presentation will bring your research to life.

Students presenting their posters in the March Meeting exhibit hall

APS meetings provide opportunities to learn about current research, make great connections with students, mentors, and even potential employers.

Two APS March Meeting attendees looking at their phones.

When you follow best practices and are respectful, social media and photography can be great ways to expand physic's reach to a broader community.

International meetings

Whether you're planning a scientific event in the United States that will welcome attendees from around the world or you're traveling to the US from another country to attend an APS meeting, we have resources to help you prepare.

APS provides general visa and related information for physicists traveling internationally to attend scientific meetings and other events.

APS offers an accessible registration fee structure for physicists attending some APS and unit meetings.

Organizing an international physics meeting in the United States will need planning ahead to ensure the attendance of international participants.


APS March Meeting attendees pose in front of an APS logo display.

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Find guidance around APS membership, meetings, committees, journals, and other processes within the organization.

APS March Meeting is the largest physics meeting in the world, bringing together students and experienced scientists to explore new research, network, and advance their education and careers.

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