Best Practices for Virtual Presentations

virtual presentation man cam

Your Camera

Laptop webcams typically do not provide professional quality video. If you have access to an external camera, give it a try.

  • Level your camera to eye level. If you are using your built-in laptop camera, stack a few large books under the computer to raise it to eye-level.
  • Align your face with the top third of your Zoom/video frame.

Your Audio

Audio is more important than your picture.

  • microphoneIf you have access to an external microphone, use it. You can also use a headset, airpods or ear buds with a built-in microphone.
  • Close exterior windows and doors and unplug landline phones to eliminate background noise and sound.


backlight headshot

What Not to Do

Your Lighting

  • Avoid sitting with windows/lighting behind you.
  • If using natural lighting, morning or early evening sun is your friend!
  • Ring lights are great, but you do not need an expensive light kit. Set a soft desk lamp behind your computer or on your desk.

Your Clothing

Consider Wearing:

  • A classic and simple look with additions for personality such as a fun scarf, tie, or other accessories.
  • A mix of solid colors such as a light blue shirt with a tan blazer.

Try to Avoid Wearing:

  • Shirts or tops that are all black, all white, all stripes, busy patterns and shiny fabrics. These can cause issues with your webcam's performance or backgrounds.
  • Large metal jewelry. Your microphone might pick up noise from your accessories.


Use the APS-branded background for your event, if possible.

  • If you cannot use the APS-branded background, keep your background well-designed as it's an opportunity showcase your character and personality.

virtual presentation woman

virtual presentation man headset

Work On Your Camera Presence

Use calm, open body language.

  • Stand (or sit) up straight as poor posture is immediately obvious on camera. Keep your shoulders back and your muscles relaxed and take deep breaths.
  • Slow down slightly when you talk and make an effort to enunciate clearly. Speak from your diaphragm rather than your throat.
  • Practice, practice, practice. Watch footage of yourself and identify the areas where you could improve. Make a conscious effort to work on those things.

Don't Forget:

  • Arrive a few minutes early. Use the time to check your video and audio settings with your fellow presenters.
  • If possible, use a hard-wired internet line.
  • Use a San Serif font of 20px or larger.
  • Try to keep it to one idea per slide.
  • Data and charts should be easy to read. Remember, some attendees may be viewing the presentation on a small screen.
  • Don't read your slides. Enhance them by providing insight or a story. An exception to this rule is if you are quoting someone.
  • SMILE! Share your enthusiasm with the audience.