Nomination Guidelines APS Society-level Prizes, Awards, and Dissertation Awards

Eligibility to Nominate

Eligibility to be Nominated

Specific eligibility criteria are listed on each award page. Generally:

  • Nominators are expected to think about a diverse set of nominations that include women, members of underrepresented minority groups and scientists outside the United States.
  • A nominee does not have to be an APS member, except for the Justin Jankunas Doctoral Dissertation Award in Chemical Physics, the Outstanding Doctoral Thesis Award in Astrophysics, Deborah Jin Award for Outstanding Doctoral Thesis Research in Atomic, Molecular, or Optical Physics require APS membership and unit affiliation (as do most unit awards).
  • Emphasis should generally be on the nominee’s recent work.
  • Most nominees are individuals, but in some cases teams may be nominated, especially collaborations involving more than one institution. When considering nominating a team, only nominate the primary members who have made original and indispensable contributions.
  • An APS prize or award recipient may be nominated for other APS prizes or awards for new work or achievements, or significant extension of the previously awarded work or achievements. Please do not nominate a person or team for the same work or achievements for which they have already received a APS Society level prize or award (dissertation or unit awards are OK).
  • APS does not award honors posthumously.

Nomination Components

Specific nomination components are listed on each award page, but generally, a nomination consists of:

  • The nominee’s name, institution, contact information, (and for dissertation/thesis awards, date nominee passed their dissertation/thesis defense)
  • A suggested citation (usually citations do not include the person’s name, and start with “For...”. See the APS prize and award recipients page for examples. Limit the citation to 300 characters or less, including spaces)
  • A nomination letter evaluating the nominee's qualifications in the light of the particular features of the prize or award and identifying the specific work or achievement to be recognized
  • At least two, but no more than four, letters of support
  • Complete a provided demographics form (if known/wish to specify age, gender, race, and ethnicity of the nominee).
  • The nominee’s CV or biosketch (optional)
  • A list of the nominee’s most important publications (optional)
  • Up to five reprints or preprints (optional)

All files must be written in English and uploaded in PDF format. Letters must be on letterhead, dated, and signed physically or with an electronic signature. Include the name of the nominee in the filenames.

Instructions for Submitting a Nomination

The nomination period for Society-level prizes and awards typically opens in November or December each year. Please refer to the deadlines page for when a nomination period closes.

To submit a new or edit an existing nomination:

  1. Go to FluidReview and log in with your APS website username and password. If you do not have a username and password, or forgot it, you can create or reset them online.
  2. On the authorization page, click “Allow”.
  3. Click the link “View My Award Nominations”.
  4. Before you can start, view, or update a nomination, you must complete the Nominator Information with your name and contact information. This is a one-time setup unless you need to make updates.
  5. Enter Nominator Information under Your Tasks. When you have completed your Nominator Information, click Save & Exit.
  6. To start a nomination: Click the View Awards button to see a list of awards. Click the Start Nomination button next to the award name.
  7. Provide required information and click Submit a Nomination.
  8. To edit an existing nomination, find the nomination under Your Tasks and click the Edit button.

Nomination Review, Selection, and Notification

  • Around the end of the year, each unit’s executive committee is asked to form selection committees for their prizes or awards. The committee compositions vary by award and is usually defined in the relevant unit’s bylaws. Selection committees are invited and appointed by the related APS unit or committee, or comprised of APS Council members.
  • After the nomination deadline listed on the prize or award page passes, the selection committee will begin their review and selection process.
  • The recommendations of APS Society-level prize or award selection committees are reviewed and approved by the APS Council of Representatives. Dissertation and unit awards are approved by the related unit or committee’s executive committee.
  • After selections are approved, the recipient, their nominator, selection committee chair, and the unit chair and secretary receive a notification letter from the APS president. APS will announce the prize and award recipients on the APS website and other media.
  • APS Honors staff will notify nominators whose nominations were not selected. Depending on the rules of the award, the nomination will either be carried over to be reviewed in the next review cycle, or the nomination will expire. A nomination is typically active for three years for annual awards, and six years for biennial awards. Some awards, particularly the LeRoy Apker Award, and many dissertation awards do not carry over.
  • When the next nomination cycle begins, nominators who have an active carry over nomination will receive a reminder email to log in to the nomination system to review and update their nomination as needed.
  • If a nomination is expired, the nominator may submit a new nomination.

Questions? Please contact honors@aps.org.