Prize & Award Nomination Guidelines
Eligibility to Nominate
- The nominator does not have to be an APS member, except for the Deborah Jin Award for Outstanding Doctoral Thesis Research in Atomic, Molecular, or Optical Physics. Most unit awards do require APS membership and unit affiliation.
- Anyone except a member of the committee making the selection may submit one nomination or seconding letter for each prize or award in any given year.
- Self-nominations are not accepted, except for the Prize for Industrial Applications of Physics, and most Lectureships and Fellowship Awards.
Eligibility to be Nominated
Specific eligibility criteria are listed on each award page. Generally:
- A nominee does not have to be an APS member, except for the Justin Jankunas Doctoral Dissertation Award in Chemical Physics, the Outstanding Doctoral Thesis Award in Astrophysics, Deborah Jin Award for Outstanding Doctoral Thesis Research in Atomic, Molecular, or Optical Physics require APS membership and unit affiliation (as do most unit awards).
- Nominations of women, members of underrepresented minority groups, and scientists from outside the United States are especially encouraged.
- Emphasis should generally be on the nominee’s recent work.
- Most nominees are individuals, but in some cases teams may be nominated, especially collaborations involving more than one institution. When considering nominating a team, only nominate the primary members who have made original and indispensable contributions.
- An APS prizes or awards recipient may be nominated for other APS prizes or awards for new work or achievements, or significant extension of the previously awarded work or achievements. Please do not nominate a person or team for the same work or achievements for which they have already received a APS Society level prize or award (dissertation or unit awards are OK).
Specific nomination components are listed on each award page, but generally, a nomination consists of:
- The nominee’s name, institution, contact information, (and for dissertation/thesis awards, date nominee passed their dissertation/thesis defense)
- A suggested citation (usually citations do not include the person’s name, and start with “For...”. See the APS prize and award recipients page for examples. Limit the citation to 300 characters or less, including spaces)
- A nomination letter evaluating the nominee's qualifications in the light of the particular features of the prize or award and identifying the specific work or achievement to be recognized
- At least two, but no more than four, letters of support
- A demographics form
- The nominee’s CV or biosketch (optional)
- A list of the nominee’s most important publications (optional)
- Up to five reprints or preprints (optional)
All files should be uploaded in PDF format. Letters must be signed physically or with an electronic signature. Include the name of the nominee in the filenames.
Instructions for Submitting a Nomination
Nominations are being accepted for prizes and awards with deadlines through December 1, 2017. Go to FluidReview and log in with your APS website username and password. If you do not have a username and password, or forgot it, you can create or reset them online.
On the authorization page, click “Allow”.
To begin a new nomination or continue a nomination, click the link “View My Award Nominations”.
To submit a nomination:
- Click “Enter Nominator Information”.
- Enter your contact information (this is a one-time setup unless you need to make updates): Click “Enter Nominator Information”.
- When complete, click “Save & Exit” to return to this page to begin a nomination.
Nomination Review, Selection, and Notification
- After the nomination deadline listed on the prize or award page passes, the selection committee will begin their review and selection process. Selection committees are appointed by the related APS unit or committee, or comprised of APS Council members.
- Selection committees recommend a recipient to receive an award. The recommendations of APS prize or award selection committees are reviewed and approved by the APS Council of Representatives. Dissertation and unit awards are approved by the related unit or committee’s executive committee.
- After selections are approved, the recipient, their nominator, selection committee chair, and the unit chair and secretary receive a notification letter from the APS president. APS will announce the prize and award recipients on the APS website and other media.
- APS Honors staff will notify nominators whose nominations were not selected. Depending on the rules of the award, the nomination will either be carried over to be reviewed in the next review cycle, or the nomination will expire. A nomination is typically active for 3 years for annual awards, and 6 years for biennial awards. Some awards, particularly the LeRoy Apker Award, and many dissertation awards do not carry over.
- When the next nomination cycle begins, nominators who have an active carry over nomination will receive a reminder email to log in to the nomination system to review and update their nomination as needed.
- If a nomination is expired, the nominator may submit a new nomination.
Questions? Please contact firstname.lastname@example.org.