Application Deadline: October 16, 2015
The conferences are designed for undergraduate students. To maximize the number of students who can attend conferences with the available resources, we will ask you to indicate on your application which of the conferences is geographically closest to your expected location at the time of the conferences. If you wish to attend a conference that would entail higher travel costs, we will ask you to provide justification. In order to maximize the number of participants nationally, we reserve the right to redirect applicants to a different conference site.
We expect that a number of the conferences will be oversubscribed. Therefore, it is very important to complete all parts of the application and to write a thoughtful Applicant Statement. Priority will be given to applicants who (i) are undergraduate physics majors, (ii) have never attended an APS CUWiP, and (iii) are applying to attend the conference that is geographically closest to their expected location January 15-17, 2016.
The application website will open on September 1, 2015. The application deadline is 5:00pm Eastern time on Friday, October 16, 2015. Those applicants who are accepted to one of the conferences will be informed by email by mid-November. Participants will be given instructions for registering, which will include paying a $25 non-refundable registration fee. The purpose of the registration fee is to cover a small fraction of the cost of food and accommodation, and to minimize the number of students who register but then do not attend the conference thereby limiting the number of students who benefit from the conferences and wasting resources. Students who cannot afford the registration fee can contact the APS at the time of registration to make an appeal to have the registration fee refunded.
Food and accommodation are provided by the conferences. Please contact the chair of your physics department and/or your student services officer to determine whether they can support the cost of your travel to and from the conference. Travel support is available to participants whose home institution is unable to provide full funding for travel.
If you are not already an APS student member, you are eligible for a free year of APS membership with your application to the APS CUWiP. You will automatically be added as an APS undergraduate student member unless you opt out on the application form. Benefits of student membership include lower APS meeting registration rates, special undergraduate activities at national APS meetings, member webinars, specialized unit memberships, monthly publications, and more.
Before proceeding to the application page, please review the map and the list of conference sites to determine the appropriate site to apply to. This will normally be the site to which you will be geographically closest during the Martin Luther King Jr. holiday weekend in 2016. Please select your site according to the list of states. States that have an asterisk and additional color squares are listed for more than one site. If you will be in one of these states during the MLK Jr weekend, you may apply to any of the associated sites; in general, choose the geographically closest or easiest to get to. Please note that students may occasionally be assigned to a site other than the closest in order to maximize the number of students who can attend the conferences.
- Black Hills State University, SD
- Georgia Institute of Technology, GA
- Old Dominion University/Jefferson Lab, VA
- Ohio State University, OH
- Oregon State University, OR
- Syracuse University, NY
- University of California, San Diego, CA
- University of Texas, San Antonio/Southwest Research Institute, TX
- Wesleyan University, CT
If you have any questions about the application process, email firstname.lastname@example.org or call (301) 209-3231.