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The American Physical Society Physics Education Research Topical Group Executive Committee (GPER EC) invites applications for GPER mini-grants to support travel.
Total funding available: $2,500
Average award: $500-$800
Successful proposals will further the GPER goals of:
Note: Distributing funds across strands is at the discretion of the GPER Executive Committee based on the merits of the proposals. If all grants in one strand are found to be stronger than those in another, one strand may be funded ahead of another.
Travel grants (proposer)
This strand supports the proposer’s travel to an APS conference to present PER work. Partial support is more likely than full support; grants are capped at $500 in this strand. Preference is given to junior or isolated members of the community including postdocs, graduate students, and undergraduates, and to APS members presenting a PER talk who have not previously presented in a PER session at an APS meeting. The traveler must write and submit the proposal. Proposals in this strand must state whether the presentation is invited or contributed and are limited to one page.
Travel grants (APS conference/session organizer)
This strand supports organizers of APS conference sessions to defray the costs for others to attend; grants are capped at $1000 in this strand. Funds may be used to provide discount registration to graduate students or registrants of limited means, bring in invited speakers, fund conference activities, or similar; the proposer should not be directly supported by these grants. Emphasis is placed on supporting travel that benefits GPER/APS; see “Review Process” below.
Travel grants (non-APS conference organizer)
This strand supports organizers of non-APS conferences; grants are capped at $2000 in this strand, with lower requests more likely to be funded. The proposal must result in APS GPER membership growth. Funds may be used to provide discount registration to graduate students or registrants of limited means, bring in invited speakers, fund conference activities, or similar; the proposer should not be directly supported by these grants. Emphasis is placed on conferences that benefit GPER/APS; see “Review Process” below.
Awardees are required to submit a one-page activities report on the completion of the funded activities. Spending of all funds should normally be completed within one year of after the approval of the proposal; extensions should be requested in writing to email@example.com no less than three months before the normal deadline.
The Grants Chair receives all grants, checks them for compliance with the RFP, and sorts into bins by strand. The Solicitations Committee members read all grants and rank them in a shared spreadsheet, then meet as a committee to come to consensus on a recommendation for how to apportion funds. The recommendation is presented to the Executive Committee as a whole for their approval. The Grants Chair notifies all applicants of the outcomes.
Examples of types of benefits to GPER/APS
Awarded grants will be approved by the Secretary/Treasurer of GPER before proceeding with the payments. Either a completed W-9 or W-8BEN from each of the recipients must be submitted to the Secretary/Treasurer to forward to APS before any payment can be made. The W-9 provides the social security number and address where the IRS can find the individual.
Travel and other grants are taxable to the recipient and they will receive a 1099 if the total receipts within a calendar year are greater than $600. The W-8BEN is a certification to APS that a foreign person is not subject to U.S. taxation. This form has the address where the IRS can find the individual. Both forms can be found online.
Nominees and award and office holders are expected to meet standards of professional conduct and integrity as described in the APS Ethics Guidelines. Violations of these standards may disqualify people from consideration or lead to revocation of honors or removal from office.