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American Physical Society has established an Audio-Visual (A-V) policy to ensure well-run sessions. Because we have a legally binding contract with our A-V vendor, AVMG, abstract presenters are not permitted to bring their own projection equipment for use at the meeting. You may bring your own laptop.
Visit the Speaker-Ready room to test your equipment and run through your presentation.
Available in All Sessions
The standard A-V package provided consists of:
You may rent any additional A-V equipment your wish directly through APS’s designated audio-visual provider, AVMG. You can order equipment prior to the Meeting by emailing AVMG; or, you may contact AVMG on-site in the A-V office.
Contact AVMG (firstname.lastname@example.org)
You, not APS, will cover the cost of additional equipment. You must pay for your additional equipment before the start of your session. You may pay AVMG by check, credit card, or cash.
Whether you use a laptop or a projector, visit the Speaker-Ready Room to test your presentation with an AVMG technician before your session.
Practicing with the equipment will help your session run smoothly. The session schedule will be maintained and a problematic set-up of the laptop or projector uses up your valuable presentation time.
It is not necessary to bring your laptop to the Meeting if your presentation has been downloaded to a memory stick or a CD. If you are giving a PowerPoint® presentation and you create a CD, make sure you close or finalize your session. If you do not close your session before burning the CD you will not be able to access your PowerPoint® from the Meeting computer.
The responsibility for a smooth, technically trouble-free presentation ultimately rests with the presenter. APS strongly recommends that LCD projectors not be used for contributed talks (12 minute talks). Speakers using the LCD projector may wish to bring back-up transparencies in case of a technical problem. Presenters are not allowed to use personal projectors at the annual meeting.
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