APS-IDEA Virtual Meeting

Date and Time

For OLC group 1-20:
Friday, February 26, 2021
Noon - 5:00 p.m. E.T.

For OLC group 21:
Wednesday, March 3 - Thursday, March 4, 2021
6:00-8:00 U.T.C (Same time on both days)

Introduction and Overview

The APS Inclusion, Diversity, and Equity Alliance (APS-IDEA) is an APS Innovation Fund initiative with a mission of empowering the physics community to enact strategies for improving equity, diversity, and inclusion. The invite-only, half-day virtual meeting is limited to APS-IDEA network teams, and will serve as an information hub for network participants.
View APS-IDEA page

All APS-IDEA participants are expected to abide by the Code of Conduct for APS Meetings.


February 26, 2021, noon-5pm. All times are in ET.

12:00-12:30pm Opening Plenary: Welcome, Brief Project Overview & plan for the day
Speakers: William Ratcliff, Michelle Lollie, LaNell Williams
12:30-12:50pm Meet your neighbors (networking activity)
12:50-1:00pm Break (10 minutes)
1:00-2:00pm Parallel Sessions I
Sessions offered: A, B, C, D, E
*Note: Session F will only be offered once, from 2:20-3:20pm
2:00-2:20pm Break (20 minutes)
2:20-3:20pm Parallel Sessions II
Sessions offered: A, B, C, D, E, F*
*Note: Session F will only be offered once, from 2:20-3:20pm
3:20-3:30pm Break (10 minutes)
3:30-4:00pm Closing Plenary
Title: Utilizing the Change Dashboard to plan for organizational change
Speaker: Courtney Ngai
4:00-5:00pm Networking and Affinity Groups Meetings (via Gather.town and Slack)


Parallel Sessions

Note: Unless otherwise noted (Session F), all parallel sessions are offered twice. All sessions (except for Session B) will be recorded for internal APS-IDEA use only.

Session A

Title: Recruitment and retention of underrepresented minoritized students

Speakers: Simone Hyater-Adams, Jon Pelz, Maria Ong (1-2pm), and Ed Bertschinger (2:20-3:20pm) (Moderator:  Michelle Lollie, 1-2p, Jessica Esquivel, 2:20-3:20p)

Abstract: Most departmental teams in APS-IDEA have a goal to increase the numbers of Black and Brown physics degree recipients. This session will discuss ways to create environments where undergraduate and graduate students of color thrive. This session will not tell you what to do but may help you identify what you want to be.

1. Poffenberger, L. 2019, The APS Bridge Program Celebrates its First Ph.D.s, APS News, May 2019.
2. Johnson, A., Ong, M., Ko, L. T., Smith, J., & Hodari, A. (2017). Common challenges faced by women of color in physics, and actions faculty can take to minimize those challenges. The Physics Teacher, 55(6), 356-360.

Session B

Title: Traditions of Organizing

Speakers: Gibor Basri, Nia Imara and LaNell Williams (Moderator: Jessica Esquivel, 1-2p, Michelle Lollie, 2:20-3:20p)

Abstract: Organizational culture has a huge impact on inclusion and belonging. Successful physics organizations cannot be culture-blind any more than they can be color blind. This session consists of a group of cross-generational panelists who will share their experiences with organizational climate and culture at their stages.

1. Rojas, F. 2006, Social Movement Tactics, Organizational Change and the Spread of African-American Studies, Social Forces, 84(4), 2147-2166.
2. Brown, C. D. 2020, Commentary: Disentangling anti-Blackness from physics

Session C

Title: Climate surveys and assessments to achieve your goals

Speakers: Rachel Ivie and Sherry Yennello (Moderator: Jesús Pando)

Abstract: Do you want to know what is really going on in your department / laboratory / collaboration? What are people’s experiences in your workplace? Do they feel included and that they belong? How can you assess these experiences? Perhaps you have thought a climate survey will give you all the answers. Climate surveys can be used to get some answers but are not a universal tool to get all the answers. Join us for an interactive discussion about what you can and can’t learn from a survey and how to get the information you need to achieve your goals.

1. Ivie, R., & Czujko, R. 2007, What’s your survey telling you? Physics Today, 60(11), 78
2. Hart, J., & Fellabaum, J. (2008). Analyzing Campus Climate Studies: Seeking to Define and Understand. Journal of Diversity in Higher Education. 1. 222-234.

Session D

Title: Recruitment and retention of underrepresented minoritized faculty and staff

Speakers: Tabbetha Dobbins, William Evans, Grace Wong Sneddon, and Amy Wendt (Moderator: William Ratcliff)

Abstract: Most teams in APS-IDEA have a goal to increase their organization’s demographic diversity of faculty, staff, and leadership. This session will discuss experiences with and opportunities for diversity in universities and national laboratories.

1. McGee, E. O. 2020, Ready to Be an Ally for Black Academics? Here’s a Start, Chron. Higher Ed., November 11, 2020
2. Fine, E., Sheridan, J., Carnes, M. Handelsman, J., Pribbenow, C., Savoy, J., & Wendt, A. 2014, Minimizing the Influence of Gender Bias on the Faculty Search Process, in Gender Transformation in the Academy. Published online: 07 Oct 2014; 267-289.

Session E

Title: Department-level Theories of Change

Speakers: Courtney Ngai and Joel Corbo (Moderator: Monica Plisch)

Abstract: Previous APS-IDEA workshops have presented abstract change theories (e.g., cognitive, political). This session will cover the basics of how to develop a theory of change (TOC) that uses backwards design that is specific for your project. Participants will practice articulating the assumptions in an example TOC and will leave with an understanding of the components of a TOC, steps for developing a TOC, and ways to utilize their TOC to support their change efforts.

Pre-readings: None

Session F* (Offered 2:20-3:20pm only)

Title: Increasing buy-in and engagement with Appreciative Inquiry

Speaker: Robbin Chapman (Moderator: Erin Scanlon)

Abstract: Most APS-IDEA teams are challenged by resistance to change within their organization. Previous APS-IDEA workshops have emphasized sensemaking as one technique to increase buy-in and engagement. This session will show you how to use a second powerful tool called Appreciative Inquiry.

1. Chun, E., and Evans, A. 2018, HR's Role in Leading Diversity Change Through Organizational Learning, The Higher Education Workplace, Spring 2018
2. Tocino-Smith, J. 2020, How to Apply Appreciative Inquiry: A Visual Guide, PositivePsychology.com