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Preparing for Your Presentation
Speaker tips and information
Email Freeman AV to rent extra equipment.
Audiovisual Hot Lines
Phone numbers to the AV office will be provided. Please check the meeting program or information sheet at the front of each meeting room for the number. If you have an AV problem, call the AV office.
Using Vendor Supplied Equipment
Speakers are not permitted to bring their own projection equipment for use at the meeting.
Renting Additional Equipment
Any additional AV equipment must be rented by the speaker directly through Freeman AV. You can order equipment prior meetings by emailing Freeman AV. You can also contact Freeman AV at the meeting in the AV office.
You are responsible for the cost of renting any additional AV equipment.
The standard AV meeting package available in each session room includes:
All rooms will be equipped with an LCD projector, screen, lavaliere microphone, and pointer. If you require additional equipment, it can be rented through the official APS AV vendor, Freeman AV.
IMPORTANT INFORMATION ABOUT SCREEN SIZE: For APS-managed meetings (March Meeting, April Meeting, DAMOP Annual Meeting, DPP Annual Meeting) provided screens in the meeting rooms will use a 16:9 aspect ratio. It is recommended that you convert your slides to a 16:9 aspect ratio.
See the links below for more information on creating or adapting your slides into 16:9 format.
About 16:9 Presentations
Creating a 16:9 Powerpoint
Adapting an existing 4:3 Powerpoint presentation in 16:9
NOTE: The cost of additional equipment must be covered by the speaker. You are not allowed to bring/use your own projectors at the meeting.
The responsibility for a smooth, technically trouble-free presentation ultimately rests with you, the presenter.
Session Time Table is Strictly Adhered To
The abstract presentation schedule is rigidly maintained. Connect your laptop to the LCD projector before your session so you do not waste time setting up.
Setting Up Your LCD Presentation
APS is not responsible for the security of personal laptop computers and equipment.