Undergraduate Presentation Information

APS meetings provide opportunities to learn about current research, make great connections with students, mentors, and even potential employers. By presenting your research at an APS meeting, you are making a valuable contributions to the scientific community and participating in an important dialog with colleagues.

Choosing Your Presentation Format

The APS March and April meeting scientific programs are made up of parallel sessions that include both oral and poster research presentations. There are advantages and disadvantages for each.

Oral Presentations
Oral sessions consist of a series of individual talks that are twelve minutes in duration. An oral presentation has the following characteristics:

  • Presentation is given by one speaker in front of an audience
  • The talk is given using slides (such as PowerPoint or Keynote)
  • The talk time is limited, with one to two minutes of questions at the end

Advantages of oral presentations:

  • Active time commitment is low (talk takes less than 15 minutes)
  • Potentially larger audience (if you are presenting in a popular session)

Disadvantages of oral presentations:

  • Very little time to establish context of research (e.g., motivations, background)
  • Little opportunity for in-depth discussion of results with colleagues
  • Unnerving for those who dislike presenting to larger groups

Poster Presentations
Poster sessions typically take place in large time blocks, usually in the afternoon. Speakers are expected to stand near their posters and to speak about their research for the duration of the session. Poster presentations have the following characteristics:

  • Speaker interacts with audience one-on-one, answering questions as they arise
  • Talks are supplemented with a 36x48" poster, which is tacked to a freestanding board
  • Talks are not timed and discussions can continue as long as the speaker and audience desire

Advantages of poster sessions:

  • More in-depth (possibly more enjoyable) discussion of research with colleagues
  • More comfortable for those who dislike speaking to large groups

Disadvantages of poster sessions:

  • Time commitment is longer (most sessions run three hours)
  • Potentially smaller audience than oral sessions

Choosing Your Session

Undergraduates have the option of presenting in a general session or an undergraduate-only session. There are a number of factors to consider when deciding what type of session to present in. Either choice represents an important opportunity for professional development, so be confident in either decision.

Advantages of speaking in an undergrad session:

  • Presenters are eligible for an Undergraduate Research Award
  • Talks are potentially less intimidating in a primarily undergraduate audience

Disadvantages of speaking in an undergrad session:

  • Audience is typically limited to undergrads and their mentors
  • Less opportunity to learn about other research in a specific field
  • Less opportunities to network with researchers in a specific field

Abstracts for undergrad-only sessions must be submitted under the "Undergraduate Research" sorting category.

Perfect Your Presentation

Dress Well
As you'll discover, many students choose to dress casually at APS meetings. Making a point to dress professionally while giving your talk not only adds a polished touch to your presentation, but it also conveys to your audience that you take pride in your work and are capable of participating in professional interactions. After all, you never know who might be in the audience.

Understand the Mechanics of the Session
Oral presentations run under a very tight schedule, so it's important that you are able to load and display your slides in a timely manner when it is your turn to speak. Read through the APS AV policies to ensure sure you have the correct equipment before you head to the meeting. Every meeting provides a Speaker Ready Room, which you can use to familiarize yourself with the setup and do a practice run.
Gray Arrow Logistics for Oral Presenters

Practice Your Presentation
Take time to practice your talk before your presentation. Session chairs must keep a tight schedule, so be sure to time yourself. Run through your presentation and anticipate possible questions.

Watch This Webinar
Advice and techniques on improving your oral and poster research presentations.
Gray Arrow Webinar: Improving Your Undergraduate Research Presentation external

Attend Your Session
Come early and introduce yourself to the session chair. It is polite to attend the entire session, so be attentive from the first talk to the last. If something prevents you from staying for the full session, be sure to see at least one speaker before your scheduled talk.