Submissions Assistant

APS is seeking a Submissions Assistant to process various types of electronic correspondence and make accurate database entries related to scientific manuscripts. The position is based at the APS Editorial Office in Ridge, NY (LI Expressway exit 68 - near Brookhaven National Laboratory). Job hours: 7:30 a.m. - 3:30 p.m., Monday through Friday.


  • Processes manuscripts and supplemental material received electronically
  • Formats files using the appropriate version of LaTeX or Word
  • Evaluates and processes various types of graphics files
  • Creates PDF manuscript file for Editorial, peer review, and for use in production
  • Inputs and maintains a wide range of database entries and flags
  • Communicates with authors regarding any unresolved issues. This may require composition of correspondence and/or completion of standard letters to include information relevant to the individual author
  • Undertakes additional Journal Operations related responsibilities, as assigned by Supervisor


Education: BS/BA or AA/AS preferred

Experience: Minimum of two years experience in electronic communications and text editing.

Knowledge, Skills and Abilities:

  • Ability to work in a high-volume environment with rapidly changing priorities.
  • Knowledge of LaTex, Word, and PDF conversion desirable.
  • Accurate keyboarding skills with minimum speed of 50 wpm.
  • Strong organization, documentation, and prioritization skills.
  • Strong written and verbal communication skills.
  • Excellent attention to detail.
  • Ability to work well with interdepartmental teams as well as independently.

To apply, email resume, and cover letter including salary expectations to

About APS

The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents over 55,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world. Society offices are located in College Park, MD (Headquarters), Ridge, NY, and Washington, D.C.

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APS is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.