Education and Diversity Programs Coordinator

The American Physical Society (APS), a non-profit membership organization working to advance and diffuse the knowledge of physics, seeks a skilled administrative support specialist to fill the position of Education and Diversity Programs Coordinator. This position is based at APS Headquarters in College Park, MD (near DC Metro Green Line). Supporting the Education and Diversity Department, the Coordinator will arrange, oversee, and perform a wide variety of administrative activities in support of various Education and Diversity department programs.


  • Monitor and coordinate accounting activities as appropriate, and prepare internal reports for management, as required
  • Maintenance of various project documentation, plans and reports
  • Assist in the preparation of project reports and publications, including internal and external documents such as reports for funders and publicity materials
  • Update and maintain program calendars; schedule internal and external meetings
  • Assist with maintaining information on project websites and listservs
  • Collect and organize project data and information
  • Coordinate mailings of publications and other materials
  • Develop timelines for completing various department activities in conjunction with program cycles
  • Work collaboratively with program management to support planning and coordination for various programs and attached activities
  • Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specific issues
  • Organizes and facilitate meetings, conferences, and other special events as required
  • Provide on-site staffing at meetings and other events
  • Develop familiarity with departmental projects and activities and be prepared to provide flexibility in staffing according to departmental needs


Education: Bachelor’s degree required

Experience: Minimum two years work experience

Knowledge, Skills, and Abilities:

  • Ability to work independently with little or no supervision for extended periods, proactively identify and respond to needs, and exercise judgment
  • Ability to take initiative in identifying and responding to issues as they arise
  • Ability to handle several complex projects simultaneously
  • Computer skills and high level of proficiency in standard office software
  • Customer service orientation
  • Ability to resolve conflicts constructively, and to empathize and understand perspectives of others
  • Willingness and ability to work as a team player
  • Strong skills in organization, documentation, and prioritization
  • Strong written and verbal communication skills
  • Excellent attention to detail
  • Ability to adapt to quickly changing schedules

To apply, send cover letter, including salary requirements and resume to the attention of Human Resources via e-mail:

APS is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.