Diversity Programs Coordinator

The American Physical Society (APS), a non-profit membership organization working to advance and diffuse the knowledge of physics, seeks a skilled administrative support specialist to fill the position of Diversity Programs Coordinator. This position is based at APS Headquarters in College Park, MD (near DC Metro Green Line). Supporting the Education and Diversity Department, the Coordinator provides administrative support to the National Mentoring Community (NMC), a program with the goal of increasing the number of underrepresented minorities awarded bachelor’s degrees in physics. In addition, this position assists with other department activities as needed.


  • Lead coordinator for the National Mentoring Community and COM
  • Accountable for effectively meeting all objectives, deliverables, and deadlines associated with assigned projects
  • Organize logistics of the NMC conference and other internal and external meetings
  • Assist with recruiting of NMC mentor/mentee pairs
  • Maintain the NMC website, including online registration and program evaluation
  • Coordinate NMC communications, including email prompts, etc.
  • Process invoices and track expenses
  • Serve as the primary point of contact for the NMC
  • Coordinate COM programs, including climate site visits, MSI travel grants, Gazette newsletter, networking events, etc.
  • Coordinate logistics for in-person committee meetings and events, videoconferences, and subcommittee meetings with support from Awards and Committees Coordinator
  • Moderate committee listservs and online groups for minorities in physics
  • Maintain webpages related to COM and diversity programs
  • Document and maintain current procedures associated with assigned projects
  • Work collaboratively with the coordinator team
  • Other duties as assigned


Education: Bachelor’s degree required

Experience: Minimum three years of work experience required

Knowledge, Skills, and Abilities: Must be able to work independently with little or no supervision for extended periods, proactively identify and respond to needs, and exercise judgment. Must have ability to take initiative in identifying and responding to issues as they arise. Strong polished interpersonal, written and oral communication skills, and ability to handle several complex projects simultaneously are necessary. Computer skills and high level of proficiency in standard office software are essential. Customer service orientation desired. Ability to resolve conflicts constructively, and to empathize and understand perspectives of others is essential. Need to demonstrate willingness and ability to work as a team player. Must be able to travel a few times per year.

To apply, send cover letter, including salary requirements and resume to the attention of Human Resources via e-mail: personnel@aps.org.

APS is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.