Travel Reimbursement

It is APS policy to reimburse members of APS committees for expenses incurred to attend committee meetings. Meals, taxis between the airport and the hotel, mileage, and other reasonable expenses are reimbursed upon receipt of a properly completed travel expense form. The travel reimbursement form is either included in the advanced mailing to the committee or distributed at the meeting. It can also be downloaded below. The instructions on the form should be self-explanatory but if you have any questions, please do not hesitate to ask the committee administrator. Simply complete the reimbursement form, sign it, and return it to your committee administrator. All reimbursement claims must be supported by original receipts. Our accounting department is very exacting and will accept only original receipts or a detail explanation why original receipts are not available. Reimbursement forms should be submitted as soon as possible after travel has been completed.

Committee members are also reminded to book airline reservations at the economy or coach rate, well in advance of any meeting to take advantage of lower plan-ahead or advance-purchase fares. Please also remember that staying over a Saturday night can result in considerable savings. APS will be more than willing to pay for an extra night if there are savings in airfare. If a trip to an APS committee meeting is part of a more extended trip, expenses of a round trip coach fare from the home institution to the meeting can be estimated on the travel reimbursement form with a note of explanation.

Travel and Expense Reimbursement Form Format - PDF