Contributing Fluid Dynamics Videos to the arXiv System

A. Write a brief article (may be just a page or a full paper) in Latex describing the video.

1. See sample input file and resulting output
2. To facilitate subsequent searching, use the exact phrase "fluid dynamics video" in the abstract.
3. Note: Although the arXiv site lists .docx files as a possible format; however, they cannot be used for Gallery submissions because they don't work with ancillary files (see B2 below).
4. If you don’t have a tex compiler on your computer you can try an online tex compiler

B. Create the combined package to submit to arXiv

1. Create a directory “APSpackage” and place the tex file of your article in it
2. Create a subdirectory called “anc” (for ancillary) and place the videos in this folder
3. Give the videos short descriptive names with .mpg extension.
4. See http://arxiv.org/help/ancillary_files for more details.
5. tar or zip the “APSpackage” directory

C. Submit the combined package to arXiv

1. If you are not already registered with arXiv, go to http://arxiv.org/register and register.
   1. Note: Fluid dynamics is a subcategory of physics
2. If you are unfamiliar with arXiv, go to http://arxiv.org/help/submit for general instructions on submitting papers.
3. Go to http://arxiv.org/submit to submit the paper:
   1. "Start" page: in "Archive and Subject Class" section select "Physics", "Fluid Dynamics" section.
   2. "Add Files" page: upload the tar or zip archive of your submission.
      NOTE: You will receive a warning from the arXiv submission system that your submission exceeds the automatic size limits. For now, continue with instructions iii through viii because you must "Submit" your article in step vi below before an exception to the size limit can be made by the administrator. Submissions of up to 150MB total will be accepted for Gallery videos.
   3. Once the zip archive is uploaded, you should see the video file(s) listed under the "Ancillary files" directory.
   4. "Process" page: will check pdflatex processing.
   5. "Metadata" page: enter title, authors, abstract, etc. as normal. You may wish to mention in the comments that there are videos included.
   6. "Preview" page: check that the metadata is correct, check processed PDF, and then click "Submit" to put the article in arXiv's queue. (Note: The submit button will not appear on the Preview page until the PDF has been viewed.)
   7. You will receive an email from arXiv confirming your submission and containing a temporary submission URL. Do not publish this URL.
   8. Please send an email to www-admin@arxiv.org requesting an exception for the large files uploaded and state that they are fluid dynamics videos. NOTE: you must include your submission id given in the confirmation email you received in both the subject and text as id: submit/######. Also, make sure that the first characters in the body of the email are "Dear arXiv" (this will help your email avoid the arXiv span filter, see http://arxiv.org/help/contact).

D. Within 24 hours the article should be announced and made public. When this occurs, you will receive an email with the permanent, public URL for your entry. Please enter this URL in the gallery video entry form on the meeting website.

When the submission has been processed and announced at arXiv, the video files will be available as links on the right hand side of the abstract page. See for example http://arxiv.org/abs/0911.0033

For information on arXiv's announcement timing and procedures, see http://arxiv.org/help/submit#availability