Timeline of Important DBP Yearly Events

Chair of Each Committee:
Program Chair -> Chair-Elect of the Division
Tutorial Chair -> Vice-Chair of the Division
Fellowship Chair -> Vice-Chair of the Division
Election Chair  -> Past Chair of the Division

March

• ~3/15 March Meeting
• Membership Drive
  (Application forms from chairs, whatever it takes!)
• Executive Committee Meeting: DBP Chair
• Business Meeting: DBP Chair
• Chair & ExCom select Fellowship Committee Members. S-T notifies APS by 3/31.
• Decide recipients & amount of student travel grant.
• 3/25 S-T announces recipients of student travel grant & notify APS.

April

• 4/1 Fellowship nomination deadline.
• 4/16 Submit materials to be published to editor of The Biophysicist
  (Meeting highlights, New ExCom Members, new Fellows, Fellowship Committee)
• 4/20 Web site updated
  (new ExCom members, Fellowship Committee, Recipients of student travel grant)
• 4/22 Requests for symposium / focus session proposals go out to membership.
• 4/25 S-T submits ExCom Meeting Minutes.

May

• 5/1 Tutorial selection process is started by Tutorial Chair.
• 5/15 DBP Prize Committee selected
  (at APS level, odd years only)
• 5/31 Tutorial topics and descriptions due to APS
  

June

• 6/1 Fellowship Committee reports to ExCom for approval of list
• 6/1 Election Nominating Committee formed:
  Chair appoints 4, APS appoints 1. APS notified.
• 6/10 Submit materials to be published to editor of The Biophysicist
  (Business Meeting Minutes, Election Committee)
• 6/14 Web site updated
  (Election Committee)
• 6/15 Fellowship nominations to APS
• 6/16  Election Committee: Identify 2 candidates for Councillor
  (heap years only)
• 6/25 Final sorting categories from units due to dean@aps.org, including focus session topics.
• 6/30 DBP Prize Submission deadline
  (odd years only).

July

• 7/1 Symposium submissions to Program Chair for consideration.
  Program committee ranks symposia and swapping with other divisions begins.
• 7/7 S-T to receive Councillor candidates’ CV & statements
• 7/15 Ballots for Councillor election sent
• 7/23 Focus session descriptions + contact information of session organizer due
  ~7/31 Ballots for Councillor tallied
  

August

• 8/10 Submit materials to be published to editor of The Biophysicist (result of Councillor election)
• ~8/15 S-T notifies APS elected Councillor
• 8/20 Website updated
  

September

• 9/15 Candidates solicited for new ExCom members election. Obtain candidates’ CVs & statements.
  

October

• 10/4 Deadline for submission of invited sessions from unit program chairs via the web-site form
• 10/5 Registration fee waivers and honoraria to APS
• 10/12 S-T to receive candidates & statements from election committee
• ~10/16 DCMP and March Program Committee Meets/invited sessions placed
• 10/20 Submit materials to be published to editor of The Biophysicist
  (election slate with CVs & statements)
• 10/28 March invited letters sent
  (not our duty, ask for copy)
• ~10/30 Election ballots sent
  

November

• ~11/30 Election ballots tallied. Committee Chair notifies Winners. S-T notifies APS.
  

December

• 12/1 Fellowship solicitation begins
• 12/1 Abstract submission deadline
• 12/10 Submit materials to be published to editor of The Biophysicist
  (Aug & Nov election results)
• 12/10-11 Sorters’ Meeting (Friday and Saturday), for Program Committee
  • Sort March Meeting abstracts
  • Set date and time of Executive Committee Meeting
  • Set date and time of Business Meeting
• 12/17 Web site updated with March Program Posted for Committee Review
  

January

• 1/3 Final edits of March program due to APS
• 1/7 Students Lunch with the Experts at March Meeting – experts and topics are due
• 1/7 March program goes public, session assignments notices sent to all authors
• 1/14 First proof of Bulletin
• ~1/10 APS Unit Convocation
  (Chair, Chair-Elect, Vice-Chair, Sec.-Treasurer)
  

February

• 2/1 Chair announces student travel grant application
• 2/7 Second proof of bulletin
  (no changes after this date)
• 2/10 Submit materials to be published to editor of The Biophysicist
  (student travel grant application announcement)
• 2/20 Chair & S-T set agenda for Executive Committee Meeting & Business Meeting

Last Modified on July 2, 2004 by Dr. Shirley Chan, Secretary-Treasurer, DBP