Travel & Housing

Support for these workshops is provided by the National Science Foundation.

Travel Arrangements

Participants are responsible for making their own travel and hotel arrangements and may receive funding toward up to 2 nights in a hotel and travel expenses*. If you wish, you may consult the APS Meetings website for information about hotels near the meeting site, many of which will offer special rates. These hotels usually fill up quickly so please observe deadlines posted on the website when you register.
  March Meeting Housing
  April Meeting Housing

* NOTE: Because the workshops are funded by the National Science Foundation, you must be affiliated with a US institution/facility to be eligible for funding consideration.

Covered Expenses

Workshop participants will receive an APS travel/expense form.  The form should be filled out completely, signed by the participant, and returned to Deanna Ratnikova at the American Physical Society, along with receipts.  Proper documentation (original receipts, invoices, etc.) is required for all expenses of $10 or more and must accompany the form.  Original receipts/invoices are mandatory when the reimbursement request is for the total amount of an expense.  Copies are only acceptable when requesting reimbursement for only a portion of the expense (for example, if you are receiving reimbursement from another source).

Participants must follow funding guidelines set forth by the National Science Foundation (NSF).  Any questions concerning your travel or housing arrangements should be directed to Deanna Ratnikova.
NSF General Grant Conditions

Registration Fee

Due to last-minute cancellations and no-shows in the past, we now require participants to reserve their space in the workshop with a refundable $50 registration fee. Applicants will be prompted to submit the registration fee upon acceptance to the workshop (do not submit a registration fee until you have received notification of acceptance).

Should you need to cancel, please be sure to do so in writing one month before the workshop date and your registration fee will be returned in full. In order to make the workshops available to the largest number of women, refunds will not be given for no-shows, or any cancellations within one month of the workshop. The $50 registration fee will be included with the travel and lodging reimbursement.  Any unreturned fees will be returned to the program to allow more women to attend these workshops.