The APS Meetings Department provides administrative support to those units that plan programs as part of the March and April Meetings. Units that participate in the March and April Meetings share in the income from the meetings. In addition, we provide full meeting planning and registration services for the annual meeting of the Division of Plasma Physics.
The Meetings Department staff processes the abstracts for units that sponsor independent meetings, and produces Bulletins for most of those meetings. We also organize and provide staff support for some of the sorters meetings for unit meetings.
We now also provide pre- and on-site registration services for some units for a fee, and where providing these services does not conflict with the meeting dates of the March, April, and DPP meetings. Beginning in the fall we will begin to provide registration services for the Section meetings.
Units planning their own meetings need to have their proposed meeting dates approved by the APS Meetings Department, and have hotel and major vendor contracts signed by the APS Executive Officer. Upon request, advice and guidance is available to units negotiating hotel contracts for their meetings.
We assist units in advertising their meetings through the Meetings Calendar on the APS meetings website and in the
Meeting Announcements that is mailed each month to the membership in the monthly APS News.
See also the Ohio-Region Section's invaluable resource, Hints for Hosts of Upcoming Meetings