Mass Emails to Unit Members

If you would like to send an email message to those members of your unit who have provided an email address, a unit Officer should submit the message to units@aps.org.

Due to system limitations, the following restrictions apply to messages sent with attachments:

• We urge you to convert Word or WordPerfect documents to pdf files for attachment. If you do not have this capability, we will do it for you on request.
• Attachment size limit is 50K. If multiple attachments are to be sent with one message, the total of all attachments should not exceed 50K.
• Attachments cannot be executable files. Prohibited files include: .exe, .bat, .vbs, .com, .avi, .mpg and .mov, and .zip files containing zipped executable files

You may also customize the title of your message. Rather than the default "APS (Your Unit Name) Announcement" subject line, you may specify a subject line of your choosing. This should help build interest in your message, raising its effectiveness. To utilize this feature, when you send the email distribution request to units@aps.org, preface your actual message with a line requesting a custom Subject, and specify exactly what you would like the Subject Line to be.

Due to legislation in the European Union, there are restrictions on sending certain types of email to those countries. Specifically, messages containing information on materials or events sponsored by non-APS entities are considered “commercial” messages if these materials or events require payment of a fee. These messages can only be sent to members in the EU who have “opted-in” with us for receipt of these types of messages. If your unit never sends this type of message, you do not need to concern yourself with restrictions. But if you do send this type of message, every request for a mass emailing must specify whether the messages is Type A (APS only content, or non-APS content about activities not incurring a charge, for distribution to all unit members) or Type B (contains information on non-APS activities or materials which require payment, and should exclude those EU members who have not opted-in for receipt of such messages.) Again, if your unit never sends these “commercial” messages, you do not need to mention anything about Type.

With the exception of conversion to pdf if requested, all messages will be sent out exactly as received by us; we do not edit messages. The message will usually be sent within two business days of receipt. Please encourage your members to register or update their email addresses with APS, either by sending a message to membership@aps.org, or by utilizing the online update in the Member Profile.

HTML Email Newsletters
If you would like to send an HTML email, please contact Chelsea Pedé at pede@aps.org.