Women and Education Programs Coordinator

The American Physical Society (APS), a non-profit membership organization working to advance and diffuse the knowledge of physics, seeks a skilled administrative support specialist to fill the position of Women and Education Programs Coordinator. This position is based at APS Headquarters in College Park, MD (near DC Metro Green Line). Supporting the Education and Diversity Department, the Coordinator provides administrative support to the Committee on the Status of Women in Physics (CSWP) and the Committee on Education (COE) and their initiatives to include the Conferences for Undergraduate Women in Physics (CUWiP). In addition, this position supports and assists with other department activities as needed.

Responsibilities:

Lead coordinator for CSWP and COE

  • Accountable for effectively meeting all objectives, deliverables, and deadlines associated with this project. Specific responsibilities include, but are not limited to, coordinating in- person meetings, videoconferences, and subcommittee meetings; coordinating committee programs for CSWP and COE, including climate site visits, professional skills workshops, awards, networking events, etc.; coordinating logistics for meetings and events with Meetings department; moderating committee listservs and online groups for women in physics; and maintaining webpages related to committees and their programs
  • Document and maintain current procedures associated with the project

Lead coordinator for CUWiP

  • Accountable for effectively meeting all objectives, deliverables, and deadlines associated with this project. Specific responsibilities include, but are not limited to, coordinating advertising for site application and conference registration; organizing one-day meeting for conference organizers; coordinating communications for the National Organizing Committee; organizing registration process and communications with participants; organizing shipments to conference sites; process invoices and tracking expenses
  • Document and maintain current procedures associated with the project

Work collaboratively and respectfully with the coordinator team.

Other duties as assigned

Qualifications

Education: Bachelor’s degree required.

Experience: Minimum three years of work experience required.

Knowledge, Skills, and Abilities: Must be able to work independently with little or no supervision for extended periods, proactively identify and respond to needs, and exercise judgment. Must have ability to take initiative in identifying and responding to issues as they arise. Strong polished interpersonal, written and oral communication skills, and ability to handle several complex projects simultaneously are necessary. Computer skills and high level of proficiency in standard office software are essential. Customer service orientation desired. Ability to resolve conflicts constructively, and to empathize and understand perspectives of others is essential. Need to demonstrate willingness and ability to work as a team player. Must be able to travel a few times per year.

To apply, send cover letter including salary requirements, resume, and a list of professional references to the attention of Human Resources via e-mail: personnel@aps.org.


APS is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

EOE M/F/D/V